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Legalized Marijuana and Your Business: What You Need to Know

By Risk Management Bulletin

legalThe rapidly changing landscape of legal marijuana use has caused confusion among employers who have a strict no-drug policy in their workforces. After all, the burden is on the employer to provide a safe workplace for the other employees as well as for clients. How are they to do this when states make medical marijuana use legal and some sates even allow its recreational use? First, employers should realize that they are not obligated to allow drug use of any type while an individual is on the clock or at your workplace. However, beyond that, they laws get cloudy. Here are some legal guidelines to help employers navigate the tricky world of marijuana in the workplace.

Drug Testing
When regards to drug testing, employers in states where marijuana is legal have an additional burden. A positive drug test by an employee is typically not enough to take corrective action. Instead, employers must document additional criteria proving that the employee used marijuana while performing their job. As more and more states legalize marijuana use, companies may move away from random drug testing and toward random impairment testing. This would involve testing designed to determine if an employee is fit to perform their job or if some level of drug impairment exists at a given time.

No Tolerance Rules
Employers who have a strict “no drug” policy have nothing to worry about. They still have the ability to discipline or terminate employees who are caught with marijuana on them while at work or who display obvious signs of impairment due to drug use at work. Additionally, court cases thus far have ruled on the side of employers. Judges have consistently ruled that using legal marijuana protects individuals only from legal repercussions not from employer actions.

Hiring
Hiring is another tricky area. Employers who operate in Arizona, Connecticut, Delaware, Maine and Rhode Island are not allowed to disqualify job applicants simply because they use marijuana for medical purposes. However, companies can and should provide applicants who disclose this information with a detailed company drug policy explaining the actions taken if they use marijuana while on the job.

Chemical Hazard Risks for Employees

By Risk Management Bulletin

Chemicals are abundant in most workplaces, and even those that don’t use or store hazardous chemicals still represent a risk to employees. Even common cleaning supplies can pose a threat if used incorrectly. In fact, 32 million people are injured each year from chemical hazards in the workplace. For this reason, employers must remain vigilant for chemical hazards. Proper storage, labeling and training of employees will help to ensure that workers aren’t injured on the job.

Known Hazardous Chemicals
Workplaces that store, use or transport known hazardous materials must develop a HazCom program by law. The plan must be in writing and available to all employees at all times. It should include a list of all known chemicals, a description of their labeling, how to safely handle these chemicals and emergency contact information.

Common Chemicals Also Pose Risks
One of the easiest ways to prevent injuries from common chemicals is to ensure that all items are properly labeled. Never pour chemicals, such as cleaners, into empty bottles that have other labeling on them. In addition, workplaces that mix their own cleaning solutions should permanently label bottles and dispensers in a font that is easy to read. If the workplace has employees who are not native English speakers, label chemicals in additional languages as well.

Combustibles
Another chemical hazard in the workplace is from combustible chemicals. These are chemicals of any hazard level that are likely to ignite when they encounter a heat source. Many workplace accidents occur when employees store combustible chemicals too close to radiators, heating vents, space heaters or other heat sources. Proper training of employees to never store anything near heat sources will typically prevent accidents like this from occurring.

Employee Training
Employees should be trained in several areas to ensure their safety around chemicals. First, adequate safety gear such as gloves and eye protection must be provided by the employer. Employees must them be trained on how to wear the gear properly and when to wear it. Employees must also be trained on the proper procedures to take if they are exposed to harmful chemicals. This includes flushing the eyes or skin with water and contacting emergency medical professionals.

Document Your Safety Program-Insurance companies love it

By Business Protection Bulletin

 

Document, in this case, is a verb, it’s action; not a noun, like a few pages clipped together in a drawer.

Man with pen and questionnaire. 3d

Insurance companies receive snapshots of your business. The application, the loss control survey, the claim report, all the moments captured in time; and then the insurance company sets a price to reflect the motion picture that is your business.

Arguably, your credit report tells your story over time. Underwriters consider this an important document for that reason. The past behavior over time predicts the future.
You need to build a safety program(credit report). This report requires documentation.

A written safety plan requires thoughtful reflection on your company values; it answers the question: where does worker safety and liability avoidance rank among your priorities? The written document shows a commitment to safety, the standard operating procedures for a safe work environment.

Safety meeting minutes demonstrate that you hold meetings, that workers attend, the subject matter covered, and rules or procedures implemented.

Injury investigations show your commitment to understanding how an injury occurred and how to avoid the same injury in the future.

The documented plan shows safety program evolution over time. Management has a standard of safety, and manages towards that goal.

Some of the reports which demonstrate your safety culture:
1. All required government paperwork completed, up to date, and organized.
2. Employee safety meetings with updated standard operating procedures.
3. Written and posted evacuation plans, documented fire drills.
4. Contracts to inspect and update fire safety equipment.
5. Vehicle maintenance schedules and logs.
6. Equipment maintenance schedules and logs.
7. Driver documentation with annual physicals and driving records.
8. Quality control and assurance documents for products or completed operations.

These reports put motion to those insurance company snapshots. They show process. Insurance companies reward this behavior with lower premiums. Document your safety culture.

Inland Flooding and Severe Weather

By Business Protection Bulletin

Inland flooding represents twenty percent of all flood claims.
Much of this statistic is due to development. More area is impervious pavement, so storm water flows as sheet runoff to the next site or the nearest creek. The creeks and rivers collect water much faster than natural flow and the banks overflow more often as a result. Floods occur naturally inland too in just relatively low areas.

Look at the area surrounding your location. Is there any more room for potential development up-gradient from your site? Check for a mile or so. If so, it’s a good idea to look into flood insurance.

Because flooding is less likely, premiums will not be excessive. But, flooding must be written well ahead of predicted flood events.

Flood insurance is written as a building value or a contents value. You can mitigate some flood damage by storing vulnerable goods off the floor.

Hurricanes have forced inland and more northerly in the last few years. Landfall can be anywhere on the east or Gulf coast. The volume of rain carried by hurricanes devastates unprepared communities. Low lying areas receive the majority of the storm water, and it comes fast.

Richmond, Virginia suffered a massive storm impact when one flood came down the James River, which the flood walls repelled. But, a second large storm drenched the land side of the same walls. So flood walls held the storm in. Of course, this two-storm system is rare and impossible to plan prevention.

The lesson learned is to apply the risk management techniques of risk transfer. Figure the largest loss a flood can cause. Remember, you may not be able to get to your property to move goods before the storm.

Investigate flood insurance. It does take time to implement a program, and it must be in place prior to storm warnings. Do not procrastinate.

Motor Vehicle Reports (MVRs)

By Business Protection Bulletin

MVR (1)Think about MVRs like investigative journalism, the five Ws, who, what, when, where, why.

Who should order the MVRs for employees or potential drivers? On whom should you pull the records?

The fleet manager or operations manager needs a standard operating procedure to request permission from the driver or potential hire. Yes, obtain written permission. Every driver and every new hire should be screened by their driving record. The driving record is like their credit rating. It may not be a perfect mirror of their habits, but it is a good general indicator.

The standard procedure needs to include a maximum number of violations and accidents. Perhaps one moving violation within a year, two in four years and no at-fault accidents make a good hard rule. Major violations should be defined and held to zero tolerance. Be vigilant and consistent. You cannot discriminate in this area without inviting employee practice litigation.

The MVRs should be reviewed every six months for current employees, and before employment begins for potential new hires. Again, consistency. Why six months? Driving habits change with personal issues. Your driver may not be concentrating, perhaps they’re on the phone or texting for pressing personal reasons. You want to ban all phone or texting while driving, and intervene with a slipping driver early.

Review the record in privacy with the employee. Pats on the back or some small reward for the good records, intervention for the ones with some issues.

Driving on public roads may be the biggest exposure to risk many companies face. Certainly the greatest chance of a catastrophic claim is vehicle use for most. Trust this risk to drivers with quality habits, sound judgment, and consistent results.

Driver recruitment and retention is the cornerstone to a great risk management program for your fleet. Support these drivers with a maintenance program and up-dated fleet. Make life easier for your drivers and retaining them will follow.

Combined Umbrellas

By Business Protection Bulletin

umbrella-2What happens to your assets when the liability limits are exceeded? If you have a liability left, your own assets cover the difference. These assets include your ownership in a closely held corporation.

Your co-owners probably don’t want your accident victim who just sued you as a partner.

Proper risk management identifies all exposures to loss. One often overlooked issue is loss of ownership control due to personal liability.

Co-owners often consider divorce scenarios or the death of a shareholder. Life insurance resolves the death issue. First right to purchase will generally resolve divorce cases. Once assets are placed into bankruptcy, however, buyout options will become more difficult to execute.

If the liability issue takes years to resolve, that ownership share may be in limbo for the duration.

Avoid this risk by requiring all shareholders to carry some high minimum limits of personal liability. It’s the responsible approach to ownership.

One way to accomplish this is the combined personal and business umbrella policy. Endorse the umbrella to include shareholders.

This endorsement will require high underlying limits of liability on homeowners-policies and personal automobile.

This endorsement is not offered by every umbrella carrier or in every state. But ask your insurance agent about the option.

The important outcome ties personal liability management to the right to own a piece of a closely held corporate entity or partnership. Fate should not choose the next shareholder.

Use an independent service to review all partners personal risk management situation. Assure adequate limits are in place including truly disastrous scenarios. Add layers of umbrella as needed or endorse the company policy.

Having trouble thinking of possible liability losses for your partner?
1. The daughter, son, foreign exchange student grabs the family car and goes on a drunken joyride.
2. The spouse slanders a local business rival.
3. Your personal computer is hacked and some employee personal information is backed up on the memory stick attached.

Most of the scenarios you cannot think of are the better reasons to manage the owners personal risks.

Defective Construction Claims and Commercial General Liability

By Construction Insurance Bulletin

Although frequently contested as exclusions, defective construction claims are being scrutinized by the courts using various legal theories.

Traditionally, poor workmanship did not fall under the definition of an occurrence. Poor workmanship is a business risk, poor hiring.

The rules have begun to slide towards coverage now if non-defective materials or installations are damaged as a result of faulty workmanship. In other words, a ceiling collapses onto a newly installed sink and tub, chipping the marble. The tub and sink would be covered, but the ceiling would not. This rule is analogous to a frozen pipe. The damage to the pipe is not covered, but the ensuing water damage is.

In 2013, the Connecticut court found that defective workmanship was not intentional, and therefore could constitute an occurrence. In the same ruling, the court stated that the defect itself would not be covered, but ensuing damage would be.

Since 2013, other courts have broadened the definition of occurrence by ruling the “your work” wording excluded the work of subcontractors. So a subcontractors defective work would be covered as property damage under the prime’s CGL.

With the broadening of coverage for customers complaints, the contractors pick up valuable cost savings – legal representation. If defective workmanship is a covered property damage, then the contractor is entitled to defense from the insurance company.

As the courts broaden these definitions, you can expect consumers to try to broaden the definition of “defective”. Is inadequate soundproofing between walls a defect or a design flaw? What are the subjects of potential defects? Actual installation or functionality?

Of course, no contractor wants the reputation for or problems associated with defective workmanship. Where does design meet implementation to arrive at function? As the definition broadens, contractors will be held more liable. Check the wording of your commercial general liability defective workmanship clause. How broadly could it be interpreted? Ask your professional agent for some expertise in this area.

Defective Construction Claims and Commercial General Liability

By Construction Insurance Bulletin

badfaithinsuranceclaim4 (2)Although frequently contested as exclusions, defective construction claims are being scrutinized by the courts using various legal theories.

Traditionally, poor workmanship did not fall under the definition of an occurrence. Poor workmanship is a business risk, poor hiring.

The rules have begun to slide towards coverage now if non-defective materials or installations are damaged as a result of faulty workmanship. In other words, a ceiling collapses onto a newly installed sink and tub, chipping the marble. The tub and sink would be covered, but the ceiling would not. This rule is analogous to a frozen pipe. The damage to the pipe is not covered, but the ensuing water damage is.

In 2013, the Connecticut court found that defective workmanship was not intentional, and therefore could constitute an occurrence. In the same ruling, the court stated that the defect itself would not be covered, but ensuing damage would be.

Since 2013, other courts have broadened the definition of occurrence by ruling the “your work” wording excluded the work of subcontractors. So a subcontractors defective work would be covered as property damage under the prime’s CGL.

With the broadening of coverage for customers complaints, the contractors pick up valuable cost savings – legal representation. If defective workmanship is a covered property damage, then the contractor is entitled to defense from the insurance company.

As the courts broaden these definitions, you can expect consumers to try to broaden the definition of “defective”. Is inadequate soundproofing between walls a defect or a design flaw? What are the subjects of potential defects? Actual installation or functionality?

Of course, no contractor wants the reputation for or problems associated with defective workmanship. Where does design meet implementation to arrive at function? As the definition broadens, contractors will be held more liable. Check the wording of your commercial general liability defective workmanship clause. How broadly could it be interpreted? Ask your professional agent for some expertise in this area.

Overall WC Trends – last ten years

By Construction Insurance Bulletin

business graph finance chalkboard

According to the National Council on Compensation Insurance (NCCI), the recession beginning in 2007 and economic conditions since then has changed the frequency of workers’ compensation claims.

Insurance carriers and risk managers concern themselves more with frequency than severity because the more incidents that occur, the more likely one will be catastrophic, or at least severe.

In 2010, according to NCCI, claim frequency increased for the first time since 1990. Claim frequency dropped the next two years and has been level since.

Interestingly, the frequency measurement is lost time claims per one million dollars in pure premium. The question becomes: are payrolls or rates increasing fast enough to reduce the number of employees required to generate one million dollars in pure premium? The long-term result of good safety management has certainly brought the incident rate down in manufacturing and construction.

How is the 2010 anomaly explained? Were salaried-exempt workers hours expanded to the point of worker exhaustion? People with jobs required to work too many hours, or were people preoccupied with non-work items? Maybe the average salary dropped, causing the frequency per hour worked not to change, but the lost time per million dollars of premium to increase. Was it just an anomaly?

2010 was also the start of more employees becoming independent contractors. Could this fact tweak the statistics?

As employees become independent contractors, more one-person firms come into existence. This arrangement is the toughest for workers’ compensation carriers to price. Very little loss control exists in small firms, but the employees also cannot afford to miss work.

The long-term trend has been better loss control and a safer workplace with larger employers. The shorter-term trend has been smaller employers, and more part-time employees, which drive the cost of safety training up.

It’s worth following these trends for the next few years.

 

Increase UM Limits – trends in uninsured motorists

By Construction Insurance Bulletin

th (10)Unfortunately, more drivers are operating vehicles without insurance, and for several reasons other than traditional ones. Ride share and cost sharing businesses will be tested regarding whether this arrangement constitutes a livery service, which is excluded from coverage under the family automobile policy, or a favor/carpool, covered.

With ride sharing and the anemic job market, recent graduates do not own cars. They also do not purchase automobile insurance. When they borrow their friend’s car or rent a car, they personally are not covered for liability.

Many consumers have reduced liability limits in an attempt to reduce premium, a cost savings necessity.

So, the trend is for fewer insured drivers, and lower limits of liability.

Protect yourself with higher uninsured and under-insured motorist liability.

What does this do? Uninsured motorist liability under your policy steps in and covers the other driver as though they were insured by your company and pays you for damages. Now, the irony is: your company will defend the other driver against your legal action too. But, the other driver winds up having some insurance this way.

Under-insured insurance is similar, but only adds limits to the existing inadequate policy of the other driver.

Raise your uninsured motorist limits at least to the levels of your policy limits. You and your employees should enjoy the same protection you’re providing for others.

Recent court decisions affect what is known as “stacking”. Suppose an uninsured motorist wrecks your thirty thousand dollar car. You have a twenty thousand dollar property damage limit on your uninsured motorist coverage and no physical damage coverage. Your company will pay twenty thousand dollars for damages. Stacking allows you to claim two uninsured motorist limits because you have two cars on your policies. Now you have forty thousand dollars available.

So far, most states require you to have two policies to collect two uninsured motorist claims. This requirement is under scrutiny now.